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Wozzad Features

Wozzad Features

Version 3.6 - January 2018

Wozzad is a multi-user cloud based system designed for Education Providers to simplify and streamline the search, application, approval and management of applications. Wozzad is comprised of five main parts: The Online Prospectus, the Application Process, the Education Provider Portal, the Employer Portal and the Student Portal.

Each of these work seamlessly together to create an improved student experience for applicant and the employer or funding body. Wozzad is designed to be configurable to mould around your business processes and integrate to your existing business systems. 

Application Process

Application Forms

  • Dynamic Smart Forms: Customisable Forms to cater for all course types

  • Auto-complete from previous submission

  • Employer Questions can be appended to Application Form

  • Built in Form Validation to ensure all mandatory data is captured

  • Attachments and Uploads are supported

  • T&Cs from Employer and Education Provider Acceptance

Different Course Types

  • Short courses, Modules, Programmes, Unspecified Projects all supported

  • Non-credit and credit-bearing courses supported

  • Applicant Funding

  • Multiple funding types: Self and Part Funded, Contract, Sponsor etc.

  • Integrated online payments, before or after acceptance

  • Applicants can select Employer for Approval

  • Applicants can create a new Sponsor 

  • For self-funders, Wozzad can integrate to your existing payments system, or use the built in one

Application Status Management

  • Real-time Alerts via SMS, Email and Web Portal

  • Three way conversation with Sponsor, Applicant and Education Provider


Shopping Basket

  • Application forms are ‘Mashed’ together to capture all form data from different modules on one form

  • Single Application management for multiple modules


Joining instructions

  • Automated Joining Instruction with SMS alerts

  • SMS Alerts if joining instructions are changed within 72 hours of start time

Student Portal

Application Management

  • Real-time updates to reduce enquiries

  • Form data auto-populated for next application

  • Student IDs automatically appended if assigned previously

  • Upload requested documents

  • Key information like professional affiliation numbers captured

Joining Instructions

  • View latest joining instructions

  • Receive SMS and portal updates if changed


Application History

  • View previous applications

  • View missing modules required to complete a programme

Employer Portal

Application Approval


  • Approve Applicants and forward to Education Provider

  • Employer Customised workflows to speed up approval

  • Assign funding type and PO number when required

  • Multi-layered authorisation if required

Contact Performance Monitoring (CPM)


  • View student activity with Education Provider

  • Submit course requests to Education Providers

  • View Spend to date, remaining funds and manage swapped funds

Application Form Questions

  • Append Employer questions to the application form to aid approval process

  • Append employer T&Cs to application process

Reports and Dashboards

  • Identify applicants awaiting approval

  • Quick view of all applicants from different education providers

Technical Information


Using Wozzad

  • Supported web browsers: IE, Chrome, Safari and Firefox with an internet connection 

  • Desktop Computer, Tablet or Phone



  • Single Sign On: Google or Microsoft Active Directory

  • 256 Bit RSA SSL encryption

  • External Annual Penetration Testing

Online Prospectus

Course Search


  • Dedicated branded Prospectus website

  • Multi-Faculty support

  • Search and Browse functionality

  • Online Keyword search

  • Fuzzy search to cater for misspelt words

  • Browse by Faculty and Course category


Course Details

  • Descriptions, Assessment, Mode of Delivery, and many other course details displayed

  • Multiple venues and intake dates

  • Module leader and Administrator details can be displayed

  • T&Cs from Faculty and Institution

Capacity Management

  • Attendance dates and Venue Information

  • Automated actions for when courses become full

  • Waiting list configured to your requirements


Prospectus Management

  • Real-time prospectus updates via portal without involving the web team

Social Media and Enquiries


  • Applicants or employers can send enquiries to your Business Development Team

  • Prospectus page can shared on Social Media

Education Provider Portal


Application Approval


  • Manage all Employer Funded approved applications

  • Manage all Self-Funded applicants

  • Customised Workflows based on Faculty, Course type, Administrator, Funding etc.

  • Concurrent task recording

  • View Applicants still awaiting funding

  • View all application stages at a glance to identify bottlenecks

  • Additional Application Information

  • Request additional documents such as Qualifications, Residency, signed authorisation and many more. 

  • Integrates with DocuSign of your preferred e-Signature system

Users and Roles


  • Multiple users, multiple permission groups, multiple roles

  • Assign roles to users to cover absences

  • Add or remove users at anytime


Reporting and Dashboards

  • Dashboards for up to the minute analytics

  • Set KPI thresholds

  • Customised Reporting

  • Email Alerts when KPIs not met

Student Management

  • View past applications and results

  • Append Additional documents to applicant or application

  • Add internal notes

  • Engage in conversation with Student

Course/ Module Management


  • Manage applicants for each intake date

  • Set intake dates and attendance dates

  • Capacity Management, automated closure of intake when full

  • Manage waiting lists

  • User definable Course Cancellation procedure

Integration and Customisation


Integrating Wozzad

  • Supports Database Integration, MS SQL and Oracle

  • Student Records Integration: SITS, Quercus, Unit 4 QLS and many more

  • Third party applications: Moodle, Blackboard,
    Salesforce, DocuSign, Survey Monkey, MS Dynamics, and many more

  • Third party payment gateways: WorldPay, Stripe, PayPal, RealEX and many more

Customising Wozzad

  • Unlimited bespoke workflows

  • Customised reporting and dashboards

  • User Roles and Permissions based of your structure

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